Job title: Communication and Administrative Coordinator
Classification: Temporary full-time
Reports to: ABCS Chairperson
Hours of work: 30 hours per week (on average)
Term: May 1 to September 1, 2019.
Rate of pay: $21.00 per hour
This position is made possible by funding from the Canada Summer Jobs program.
About the ABCS
The Alliance of BC Students (ABCS) is a not-for-profit advocacy coalition of graduate and undergraduate student societies, representing over 60,000 university and college students. The purposes of the ABCS is to: represent the interests of post-secondary students; provide an open forum of communication for student societies; and lobby the provincial government to address issues facing post-secondary students. The ABCS holds several large annual events, including an annual Lobby Days in Victoria, where our member organizations bring student issues directly to the Government and the Opposition, in addition to organizational and skills development events throughout the year. This past year the ABCS released a joint federal research paper about prevention and education work surrounding sexualized violence on university campuses. The ABCS also hosted its first ever annual Skills Training Conference. The organization is therefore growing its capacity as a leader in provincial student advocacy research and campaigning. The current membership of the ABCS includes the Graduate Student Society of UBC Vancouver, the Kwantlen Student Association, the Capilano Students’ Union, and the Langara Students’ Union. The ABCS does not have a central office.
About the Position
Reporting to the ABCS Chairperson, and with the support of the board, the Communication and Administrative Coordinator will be primarily responsible for coordinating the administrative, logistical, and communications work of the ABCS. The Communication and Administrative Coordinator will be instrumental in continuing to build board and organizational capacity, and in the recruitment of new member student societies and coalition partners. The Communication and Administrative Coordinator typically telecommutes, but is also expected to attend monthly meetings of the ABCS board, and other meetings as required (while subject to change, the ABCS board currently holds its monthly meetings on Saturdays). Occasional travel outside of the Lower Mainland may be required. The Communication and Administrative Coordinator will also be expected to coordinate volunteer staff when requested by the board on various projects.
In particular, the Communication and Administrative Coordinator has the following main responsibilities:
Assist the Chair in coordinating preparations for monthly board meetings;
Manage the internal communications of the organization;
Manage the organization’s social media accounts and websites;
Assist in the organization and keeping of ABCS records as required under the Societies Act;
Assist in coordinating invitations, bookings, confirmations, orders, and other logistical details for two or three major ABCS events per year, such as the annual Advocacy Week event in Victoria;
Liaise regularly with the staff and student executives of member student societies;
Identify new grant opportunities and assist in writing applications and longside the Director of Finance and Administration;
Assist the Chair in the recruitment of potential new partnerships and membership; and
Perform other duties at the direction of the Chair and the Board.
About the Successful Candidate
We are looking for a well-organized, independent individual who is both passionate about student issues, and eager to expand their work experience in the world of not-for-profit and advocacy organizations. To be successful in this role, a candidate will have the following skills:
Be between 15 and 30 years old (inclusive) on the hiring date;
Be a Canadian citizen, permanent resident, or someone under refugee protection status;
Detail-oriented and organized individual;
Excellent team-building and interpersonal skills;
Ability to take initiative and stay motivated while telecommuting;
Comfortable relating to, interacting with, and working for post-secondary students;
Working with diverse and marginalized groups;
Able to maintain a positive attitude in a fast-paced and quickly-pivoting organization;
Some relevant post-secondary experience required;
Experience in grant writing is an asset;
Graphic design and editing skills would be considered an asset;
Website maintenance and design would be considered an asset;
Volunteer or work experience at not-for-profit organizations would be considered an asset; and
Understanding or interest in provincial politics would be considered an asset.
The ABCS understands and supports the value that diversity in perspectives, experiences, and ideas brings to the work that we do. We are an equal opportunity employer, committed to the principles of equitable and inclusive employment opportunities, so that the diversity of our organization reflects the diversity of the communities that we work in. We encourage applicants from all communities. Unfortunately, we are unable to extend a formal offer until grant funding has been approved.
For Any Questions
Contact email@example.com with any questions you may have about the role.
Email a cover letter and résumé to the attention of Noah Berson, Chairperson, at firstname.lastname@example.org by no later than April 23, 2019.